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Thread: Large Project Documentation

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    Default Large Project Documentation

    Being a municipality and facility owner, we often have some latitude in the way we do things compared to our brethren at USIC. Last week we had an incident with a Google Fiber contractor that bored a street striking an 8 inch ductile iron pipe. I trust my guys when they tell me it was marked, but the excavator made sure to call anyone who would listen to report that "an individual in a blue city truck marked the water after the fact." I don't believe him, but it's not what I know, but what I can prove and unfortunately we don't have any images to back us up.
    How do you all document your large projects or long locates with images? We don't want to upload them to Korweb Advanced due to the cost. Google fiber and their installation has spawned several other projects flooding us with locate tickets. Verizon is placing fiber rings and poles around the city to mount mini-towers. AT&T Uverse is upgrading their plant to compete with Google. Those crews directional boring are not spotting lines, they are all trying to judge the depth of our lines and hope they are deep enough not to hit us pulling back with the reemer.

    Any suggestion would be appreciated.

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    Default Re: Large Project Documentation

    You could go old school and buy disposable cameras and devlop them only if there is a damage or buy some cheap sd cards and reuse them after one area is done

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    Senior Member jayc's Avatar
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    Default Re: Large Project Documentation

    You don't need to upload them to Korweb, you can have your guys upload them to the village computer system and then you have them for any future problems. Make different folders for different ticket numbers and make sure that the date/time stamp is on on your digital camera.

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    Senior Member yahoo's Avatar
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    Default Re: Large Project Documentation

    when you go in front of that judge........the one with the most documentation (however much that may cost you) WINS ! my question to you is which one costs more ???? that possible liability or uploading some pics ??? I wish I had a simple solution for you , sorry I can't help .
    wise men talk because they have something to say and fools because they have to say something....plato

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    Default Re: Large Project Documentation

    we just use our smart phones for pictures and put them on our laptops everynight. if there is a damage we look to see when the ticket was cleared and look for pictures according to that date. Ive had to do this probably 6 times this year, all at fault of the contractors but would have been sol without them. Did you guys take pictures of the marked pipe after the damage. As part of the damage investigation I would think that holds up something because they didnt document what it looked like before they bored either.

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    Senior Member The Big-E's Avatar
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    Default Re: Large Project Documentation

    The simple solution is to have the guys take digital pictures of every locate right when they do them and make sure they are date/time stamped as JayC mentioned.
    That is what we do as in-house locators for our municipal water and wastewater lines.

    Also, if they are not spotting/potholing for your lines to verify depths and locations and such, the burden of liability always falls back on them in most cases.

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    Member jdixon485's Avatar
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    Default Re: Large Project Documentation

    I like using the software "One-Note" Its essentially a digital notebook, and you can keep pictures and file them away under ticket numbers, job numbers, geographical area - however you want to divide it up. But in general, its a great way to keep things organized.

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    Default Re: Large Project Documentation

    In addition to taking pictures before the excavation begins you could also do drive-bys and start pressuring the crews to pothole. It sounds like they don't want to spend the money potholing. Doing this will let them know you are ready to play the game and that you aren't going to lose.

    Intermountain Gas (our local gas company) will shut excavators down if the crew isn't exposing and then protecting the gas lines when they excavate around them.
    "Change does not always equal progress."

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    Senior Member CableAvoidanceTool's Avatar
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    Default Re: Large Project Documentation

    I see some people recommending digital pictures.

    I wanted to mention that when a damaged utility cost goes to court, they prefer to see actual video of the work area as marked by the locator. Video taken by the locator, before the excavation begins. It really speaks alot better than digital pictures.

    I have also heard of excavators claiming that digital pictures shown in court were photoshopped to show things better in the favor of the utility locator.

    I would recommend getting a camera that takes digital video, with a nice big memory card inside of it. You can dump the video files every day into a computer harddrive for safe keeping. It takes just as much time as the pictures, but is MUCH better to show in court.

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    Premium Member daman1's Avatar
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    Default Re: Large Project Documentation

    Quote Originally Posted by CableAvoidanceTool View Post
    I see some people recommending digital pictures.

    I wanted to mention that when a damaged utility cost goes to court, they prefer to see actual video of the work area as marked by the locator. Video taken by the locator, before the excavation begins. It really speaks alot better than digital pictures.

    I have also heard of excavators claiming that digital pictures shown in court were photoshopped to show things better in the favor of the utility locator.

    I would recommend getting a camera that takes digital video, with a nice big memory card inside of it. You can dump the video files every day into a computer harddrive for safe keeping. It takes just as much time as the pictures, but is MUCH better to show in court.
    GoPro


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    Senior Member phoenix827's Avatar
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    Default Re: Large Project Documentation

    we video every locate onto an SD caed camera, every month (or sooner if needed) we sent the cards in and they d/load them into a computer in the office

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    Default Re: Large Project Documentation

    HERES MY LARGE PROJECT DOCUMENTATION !

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    Member Cheddar's Avatar
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    Default Re: Large Project Documentation

    Quote Originally Posted by CableAvoidanceTool View Post
    I see some people recommending digital pictures.

    I wanted to mention that when a damaged utility cost goes to court, they prefer to see actual video of the work area as marked by the locator. Video taken by the locator, before the excavation begins. It really speaks alot better than digital pictures.

    I have also heard of excavators claiming that digital pictures shown in court were photoshopped to show things better in the favor of the utility locator.

    I would recommend getting a camera that takes digital video, with a nice big memory card inside of it. You can dump the video files every day into a computer harddrive for safe keeping. It takes just as much time as the pictures, but is MUCH better to show in court.
    This is wrong. You want pictures in court. Preferably before and after photos with background objects and measurements.

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